Robot Data and Evidence Inventory
A categorization of data streams generated by mobile and fixed physical systems to manage privacy compliance, trade secret protection, and post-incident litigation hold requirements.
Who this is for
Data protection officers, cybersecurity administrators, fleet operators, and litigation counsel.
Instructions
Complete one row per data type per deployment. Update the inventory when systems, vendors, or retention settings change.
Data inventory matrix
| Data type | Source system | Retention location | Retention period | Legal basis for retention | Custodian |
|---|---|---|---|---|---|
| Event data recorder (EDR) telemetry: speed, steering angle, braking force, throttle position, system engagement status, fault codes | Onboard EDR | Texas Transportation Code § 547.615; litigation hold duties | |||
| LiDAR point clouds and spatial maps: 3D environmental scans, facility maps, telemetry coordinates | LiDAR perception stack | Operational necessity; litigation hold duties | |||
| Optical and thermal video streams: high-definition camera feeds, thermal imagery, ambient recordings | Onboard cameras | Operational necessity; litigation hold duties | |||
| Remote operator logs: intervention records, command latency metrics, audio channels, teleoperation session records | Remote operations center | Operational necessity; litigation hold duties | |||
| Maintenance records: service history, parts replacement, calibration logs | Fleet maintenance system | Operational necessity; warranty and product liability defense | |||
| System software and diagnostic logs: firmware versions, model weights, error reports, update histories | Onboard compute; vendor cloud | Operational necessity; regulatory record expectations | |||
| Biometric identifiers under CUBI (retina or iris scan, fingerprint, voiceprint, record of hand or face geometry); other sensor-derived measurements such as eye movement tracks are not in the statutory list and need a separate analysis | Human-interaction sensors | Texas CUBI, Tex. Bus. & Com. Code § 503.001 (consent and retention limits) | |||
| Precise geolocation data: GPS trajectories, real-time location, route histories | GNSS receiver | TDPSA sensitive data rules, Tex. Bus. & Com. Code § 541.001 | |||
| Communications content: intercom audio, passenger communications | Onboard audio system | Operational necessity; consent requirements |
Retention settings and vendor custody
Deployment:
Reviewer name and title:
Date:
Sources
- Tex. Bus. & Com. Code § 503.001 (Biometric identifiers)
- Tex. Bus. & Com. Code § 541.001 (TDPSA definitions)
- Tex. Bus. & Com. Code ch. 552A (TRAIGA)